Olympus Outlook Training
Our Outlook training was done on November 6, 2006, and we discussed the following topics. If you did not make it to the training. You may peruse the materials here and learn the concepts and skills. Please take the survey found on the left before you are done.
You may also ask for help from Jon Hyatt to learn how to do any of these things also.
Microsoft Outlook -- Attachments
Microsoft Outlook -- Using the district automatic directory for addresses
Microsoft Outlook -- Mailing Lists
Microsoft Outlook -- Junk Mail options
Netscape Web Portal -- setting a vacation response
Microsoft Outlook -- Attachments
When you start a new email message, the command to attach files to your message is found in 2 places.
Commands: 1st... look in the menu bar above the icon/toolbars. INSERT > FILE. A dialog will come up and ask you to find the file that you want to attach to the email. The same thing will happen if you click the paperclip icon on the icon/toolbar.
2nd... if you have the window open with your documents (My Documents Folder) you can drag the file from your folder onto the top of your email window, and Outlook will attach that file as an attachment.
Microsoft Outlook -- Using the district automatic directory for Addresses
The district has a webpage that gives the full description of how to use the Granite Email directory to look up email addresses (LDAP)
(click here for the web page at the district)
Microsoft Outlook -- Mailing list
If you have ever find that you are constantly sending emails to the same 10 people and you don't want to type in their addresses, or add their names individually to an email each time you send it, you can create a distribution list that will keep their names and emails together, and so an email can be sent the the whole group quickly.
Commands: FILE > NEW > DISTRIBUTION LIST or use the icon bar to add a new distribution list.
Then add any email addresses to that list that will need to get the same emails. When you write a new email, just type in the NAME OF THE DISTRIBUTION LIST to send an email to all the people who are members of the distribution list.
Microsoft Outlook -- Junk Mail Options
If you get email that is not from someone you know, or any of the emails about "stocks, bonds, and personal intimacy" then you may be getting JUNK MAIL or SPAM. Outlook uses the term JUNK MAIL for those unwanted email.
Here is a district web page that will give you good information on Junk Mail and how to avoid and deal with it. (District Help Document)
Microsoft Outlook will--by default--look at the email coming in and move suspected email to the Junk Mail folder. You can change the level of the scrutiny that Outlook uses by going to the Junk Mail Options ( )
If you get email that SHOULD HAVE BEEN marked as Junk Mail, then you should right-click on the offending email, go down to the Junk mail sub-menu, and choose one of the options on the list... typically adding the sender of the bad email to the BLOCKED SENDERS LIST. The Blocked Senders List will look at emails and if the person is on the list, then Outlook will move their email to the Junk Mail folder automatically.
Vacation Messages
If you are gone for an extended period of time... you can use the vacation message options to respond to emails received, and give those people who sent you emails a response to say you received the mail, but won't read it for a while... This feature is NOT in Microsoft Outlook, but is in the web based email access.
Click here for information about using the online mail portal. (district help document)
Here is the district training page that talks about it. http://helpdesk.graniteschools.org/docs/Document.asp?ID=328