Office 365 is a powerful tool built just for teachers and students. The tools available in Office 365 can help teaching to become more learner-centric by encouraging dialogue and allowing students to participate, question, and think critically about what they’re learning. Office Online and OneDrive for Business allow teachers to share and co-author files with other teachers and students.
Below is a step-by-step guide to accessing the tools in Office 365 and sharing documents in OneDrive.
Accessing Office 365
There are multiple ways to access Office 365:
- Through the Office 365 link on the employee Intranet.
- Through the Office 365 tile link in the Granite District Portal.
- Directly accessing at http://login.microsoftonline.com.
Sign in to Office 365 with your graniteschools.org email address and password.
Navigating Office 365
- Clicking on the Quick Launch feature and then the app you’d like to access.
- Navigating to the Office 365 Home Page and choosing the app you’d like to access.
From the Office 365 Home Page, you can launch Office 365 apps and search for, open, and create new documents in your OneDrive.
Saving documents to your OneDrive will save them to the cloud for easy access from any computer. To access OneDrive, click on the OneDrive tile from the Quick Launch or the Office 365 Home Page.
From OneDrive, you can quickly access documents you have created or that have been shared with you, upload documents, create documents, and share documents with others.
Sharing Documents in OneDrive
When you have selected a file in OneDrive by clicking on the circle with a checkmark that appears when you hover over the file, several options appear for that file including: Open, Share, Download, Copy, Move, Rename, and more.
To share the file click on Share.
When you click on Share, a new window will appear that provides you with Sharing options. To share with select people in the district, enter their graniteschools.org email addresses in the space provided to send the link and an invitation to view and edit the document. You can also copy the link to send in an email or post on a website for others to access.
To further manage sharing settings, click on the drop-down arrow in the box that says “Anyone with the link can view and edit.”
This will open a menu that gives you the option to share the document with anyone, only people in Granite School District, or only specific people. It will also allow you to control whether others can edit or only view your document by checking the “Allow editing” box. You can also set an expiration date for these sharing options if you only want to share the document for a set period of time.
For an in-depth training on all of the features of OneDrive and Office365, check out the Microsoft Educator Community, Teacher Academy: Office 365 Course.