To provide an easier way for teachers to access and spend their Legislative Classroom Supply Funds, beginning with the 2015-2016 school year, the district will load said funds onto a VISA Debit Card (called the Teacher Supply Card) for each eligible employee. They can then use the card wherever VISA cards are accepted to purchase allowable teaching supplies and materials. Each card may only be used by the person named on the card for allowable expenses (see below). This program will also minimize the need to process teacher reimbursements and will create efficiencies in the administration, distribution and expending of Legislative Classroom Supply Funds as authorized by Utah Administrative Code R277-459.
ACCEPTABLE USE GUIDELINES
Each recipient is required to ensure that purchases made using these Legislative Supply Funds are for allowable teaching supplies and materials as defined by the Administrative Rule as follows:
- “Field trip”, which means a district, or school authorized excursion for educational purposes.
- “Teaching supplies and materials”, which means both expendable and nonexpendable items that are used for educational purposes by teachers in classroom activities and may include such items as:
– paper, pencils, workbooks, notebooks, supplementary books and resources;
– laboratory supplies, e.g. photography materials, chemicals, paints, bulbs (both light and flower), thread, needles, bobbins, wood, glue, sandpaper, nails and automobile parts;
– laminating supplies, chart paper, art supplies, and mounting or framing materials.
Note that “Teaching supplies and materials” should be broadly construed in so far as the materials are used by the teacher for instructional purposes or to protect the health of teachers in instructional or lab settings, or in conjunction with field trips.
It is recommended that cardholders utilize district and state contracts. These contracts are available on the district’s Purchasing Department webpage.
Misuse of Legislative Supply Funds, or any public funds, will result in:
- The cardholder reimbursing the district for the misused funds
- The cardholder’s remaining balance of Legislative Supply Funds being forfeited
- The fiscal administrator considering corrective discipline up to and including termination
MONITORING CARD BALANCES
Each cardholder is responsible to monitor the balance left on their own card. To do so, they may use the GCU app available iOS (Granite Credit Union Mobile Banking) and Android (Granite CU Mobile Banking) in their respective app stores, or they may use the GCU web interface to look it up online (www.granite.org).
Lost Cards– The Teacher Supply Card is district property. Cardholders should secure their card just as they would secure their personal credit cards. If a card is lost, the cardholder is responsible to:
- Notify Granite Credit Union immediately by calling 801-288-3000 (during business hours M-F 8AM – 6PM) or 800-528-2273 (outside of business hours or on bank holidays) or email@example.com. Upon receipt of your call, further use of the original card will be blocked.
- Request a replacement card by visiting a Granite Credit Union branch and personally paying the $3 processing fee directly to the Credit Union. (Cardholders may not use Legislative Supply Funds to cover the processing fee.)
Stolen Card – If a card is stolen the cardholder is responsible to:
- Notify Granite Credit Union immediately by calling 801-288-3000 (during business hours M-F 8AM – 6PM) or 800-528-2273 (outside of business hours or on bank holidays) or firstname.lastname@example.org. Upon receipt of your call, further use of the original card will be blocked and a new card will be issued to the cardholder through the mail.
Fraudulent Activity on a Card – Cardholders are to monitor their account for fraudulent activity. If fraudulent activity is identified, the cardholder:
- Is responsible to notify Granite Credit Union immediately by calling 801-528-2273 (during business hours M-F 8 AM-6 PM) or 800-682-6075 (outside of business hours or on bank olidays) or email email@example.com.
- Should identify any fraudulent activity as such when they log the transaction in their Monthly Activity Log.
Granite Credit Union – 801-288-3000 (during business hours M-F 8 AM-6 PM) or 800-528-2273 (outside of business hours or on bank holidays)
Granite School District Purchasing – 385-646-4518