Field Rentals

Granite School District is pleased to resume field rentals under the conditions that are explained in our Feb 2021 Facility Rental Addendum during COVID. We are cautiously optimistic that many of these restrictions will be removed as our county returns from High transmission rate to a low transmission rate. Any updates will be posted here. Until then, any GSD renters will need to adhere to the steps below. (As of February 23, 2021)

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Our fields are typically open March 15-June 30, closed in July, and open again August 1-October 15; weather permitting.

If you are interested in renting a facility, visit the Facility Rentals page.

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Facility Rental Addendum During COVID-19 — Feb 2021

Context:

The governor and the Utah Department of Health have issued the COVID-19 School Manual and the governor has further instituted a series of executive orders regarding business practices, which can be found in the COVID-19 Business Manual. Granite School District has followed both orders as well as the local health department’s recommendations regarding the operations of district facilities. Strict compliance with these recommendations has been highly successful in containing the spread of COVID-19 at school and school-related activities.

Recommendations continue to change as we learn more about COVID-19. Our schools and employees have adapted to these changes in an effort to keep students, teachers, employees, and patrons safe and schools open for in-person learning and applicable community use.

Schools have been closed to outside renters for some time now as we’ve navigated through the many phases of COVID-19. The district is now prepared to resume renting its facilities to those willing to follow applicable COVID-19 procedures in addition to the standard District Rental Agreement.

NOTE: If all participants will wear a mask the entire time, some of these procedures, such as testing participants (Test to Rent), may not apply. This would include a rental such as an art show where visitors would wear a mask at all times and can maintain 6-foot social distancing. If your building rental includes participants who will not wear a mask at any point of the rental, all of the following COVID-19 procedures would apply. This would include a rental such as a sporting event where athletes may take off their mask to participate.

Additional COVID-19 precautions are as follows:

Test to Play/Test to Rent:

In the COVID-19 School Manual, Test to Play allows student activities, including practices, competitions, and performances, to proceed with regular COVID-19 testing. Building rentals will follow this same model. Because field renters are not using the building (i.e., restrooms, classrooms, locker rooms, etc.) and by their very nature, remain outside on a field of play, they currently are not required to adhere to the Test-to-Play model, but shall adhere to the business guidelines of the COVID-19 Business Manual.

All participants, including youth (athletes/performers) and adults (coaches/advisors), are tested for COVID-19 at least once every 14 days. The test can be a PCR or rapid antigen test.
- Regular testing can find participants who are infectious with COVID-19 quickly and help prevent further spread of the virus.
- Testing is meant for active coaches/advisors of the activity and persons who are participating in an activity and as part of that participation do not wear masks at any given time during the rental, i.e., athletes/performers who are actively participating.
- Participants that may be testing as part of other programs or needs can provide proof of recent tests to avoid additional or duplicate testing.
  - E.g., #1 – A GSD athlete or participant in a performing arts program may be tested as part of a Test to Play activity in the school. A copy of the email informing the renter that a negative test (less than 2 weeks old) has occurred and thus does not need to receive the renter’s test at that time.
  - E.g., #2 – A participant has proof of a negative PCR or rapid result test from an official testing location (SL County Health, hospital, etc. that is less than 2 weeks old). That test result can serve as notice and thus the participant does not need to receive the renter’s test at that time.
- Individuals who have received their 2^nd dose of vaccination more than 2 weeks ago won’t need to be tested after submitting proof of vaccination dates.
Individuals testing negative can participate in the activity.
Individuals testing positive or individuals with COVID-19 symptoms must leave the facility immediately and may return as per local public health guidelines as found at https://coronavirus.utah.gov/.
Individuals under public health isolation or quarantine direction may not come to the facility but may return as per local public health guidelines as found at https://coronavirus.utah.gov/. During any and all times, other than while involved in the actual activity, masks are to be worn properly as per the COVID-19 School Manual (e.g., swimmers wear masks at all times except when in the water, basketball players wear masks at all times except when one of the five on the court). Proper mask wearing consists of a covering that fits securely around the face covering both the nose and mouth.
Testing Option 1
- Building renters are responsible for purchasing, tracking, and facilitating the administration of COVID-19 tests.
- Building renters are responsible to contract with and pay for a certified testing lab to conduct tests and enter the results into the appropriate health department data base system.
Testing Option 2
- Granite School District, in cooperation with the Utah Department of Health, will establish a venue(s) where participants can attend a free public testing clinic and get their required test every 14 days. This testing is subject to Utah Health Department availability and is not in the control of the district. The testing clinic will be held at Cottonwood High and Granger High on a regular rotating basis.
- Clinics are free but require a pre-registration to schedule an appointment time. Check with the district rental office or facility rental website for schedule and link to pre-registration.
- Building Renters will be asked to maintain a log for each participant and each test. We recommend that the renters visually inspect the participant’s test result confirmation notice. These records will need to be maintained for the duration of the rental agreement

Test Kits:

For those building renters choosing testing option 1, Granite is willing to assist by procuring test kits at the district’s cost for purchase by renters. The cost of testing kits will be added to the base rental fee. As of February 7, 2021, the district’s cost for each kit is $6.00. Renters will be asked to submit their estimated monthly test kit needs to the facility rental department and will pick them up prior to their rental by appointment.

Contact Tracing:

To aid in contract tracing, the renter is required to document the date and times that each person participating is in attendance.
Renters will be asked to maintain these records for the duration of the rental agreement. If a positive case is found, the renter will need to provide the attendance records and any other pertinent information to the health department as they cooperate in contact tracing efforts.

Planning and Assurances:

Renters are expected to follow the requirements of the COVID-19 School Manual and the governor’s executive orders, understanding that the COVID-19 School Manual governs in the event of a conflict or differing standard.
Renters are expected to read, understand, and follow guidance and follow all COVID-19 health and safety guidelines as outlined by state and local health departments including:
- COVID-19 School Manual https://coronavirus.utah.gov/education/school-manual/
- The business sections of the COVID-19 Business Manual https://coronavirus.utah.gov/business/workplace-resources/
In addition to completing the District Rental Request for Permit, Granite School District is requiring renters to use the COVID-19 Event Management Template as a tool in outlining your event. It is a helpful planning guide and lends itself to organizing activities in a COVID-19 safe manner. Complete the form and return it to the facilities rental department where they will review, request changes, and approve your request. rentals@graniteschools.org The appropriate forms can be found in fillable PDF format on the right side of our webpage under Rental Forms.
By initialing this section, the renter acknowledges that COVID-19 creates situations which may require the cancelation or suspension of a rental with very short notice (e.g., quarantine leaves staff short-handed, school goes to Test-to-Stay/dismissal status, administration or custodial staff over-extended). If such a situation arises:
- The renter holds GSD harmless for any claims.
- The renter will receive a full credit for the rental.
- The renter is responsible for notifying all participants and attendees.
By initialing this section, the renter acknowledges that if a school goes into dismissal or Test to Stay, rental use at that school shuts down for a minimum of two (2) days for proper cleaning and sanitization of the building for implementation of district protocols.
By initialing this section, the renter acknowledges there will be a COVID-19 impact fee of $30/day to help with extraordinary operating expenses such as sanitization, increased air circulation, monitoring, etc.
By initialing this section, the renter acknowledges that it is essential that the renter adheres to all requirements set forth by Granite School District and the Utah Department of Health. Any renter found non-compliant will have rental agreements canceled and privileges with Granite School District revoked.

Facility Guidance:

Fields
- Spectators must properly wear masks at all times and maintain a minimum 6-foot social distance between households.
- Participants must wear masks except while actively participating as an athlete/performer.
- If food is served, service must adhere to the Utah Department of Health guidelines. Masks may be removed while actively eating or drinking, provided that the individual remains in place while eating or drinking and maintains a minimum 6-foot social distance between non-household members.
Pools
- No food.
- At no time shall capacity exceed 25%.
- Participants must wear masks except while actively participating in the pool.
- Spectators are limited to two (2) per participant at practices/meets.
- Spectators must properly wear masks and maintain a minimum 6-foot social distance between households.
Gyms
- No food.
- At no time shall capacity exceed 25%.
- Participants must wear masks except while actively participating as an athlete/performer.
- Spectators are limited to two (2) per participant at practices, games, meets, and/or performances.
- Spectators must properly wear masks and maintain a minimum 6-foot social distance between households.
Auditoriums
- No food.
- At no time shall capacity exceed 25%.
- Participants must wear masks except while actively participating as a performer.
- Spectators are limited to two (2) per performer.
- Spectators must properly wear masks and maintain a minimum 6-foot social distance between households.

Administration at each school determines availability of staff/resources based on what additional activities or circumstances exist at the time.

The school’s principal or designated rental administrator has increased discretion to deny the rental request, or adjust the hours as necessary, based upon a facility’s ability to meet operational and health safety requirements and to not over-burden the school.

Closing:

Granite School District is willing to work with you to make your rental work within the confines of the recommendations of the governor, Utah Department of Health, and Granite’s rental agreement. As COVID-19 is still fluid and ever-changing, we ask that you are patient, flexible, and understanding as we get back to renting our facilities for extra-curricular and community use. We are all here to do the best things for kids in the safest way possible. Thanks for your commitment in following guidelines. Please reach out to us with any questions or concerns.

Granite School District

Facility & Field Rentals – Steve Hogan, Director

rentals@graniteschools.org

Facility Rentals – Gayna Breeze, 385-646-4123 gbreeze@graniteschools.org

Field Rentals – Brooke Obray, 385-646-4409 baobray@graniteschools.org

SUMMARY CHECKLIST FOR RENTERS:

If you are interested in renting a facility, visit the Facility Rentals page.

All 5 items below need to be completed and submitted by you before we can give final approval and confirmation of your rental.

District Request for permit and use of School Facilities (sign all 3 pages)
Initialed acknowledgment of Feb 2021 Facility Rental Addendum during COVID (initial #4-7 on pages 3-4)
COVID-19 Event Management template.
Proof of liability insurance. Liability insurance is required. The insurance requirements are listed below.  You may contact any insurance carrier for this type of policy.
- School Name & Granite School District must be listed as Additional Insured on a primary/non-contributory basis.
- Limits must be a minimum of $1,000,000 Primary per occurrence and $2,000,000 Aggregate.
- Email a copy of the Certificate of Liability Insurance to the Granite District Rentals office representative listed on the right-hand side of this webpage 1-2 weeks prior to your event.
Payment.
- Full payment is due prior to the rental.
- Make checks payable to Granite School District and submit all payments to Steve Hogan. 2500 S State St C-226, SLC, UT 84115
- If you prefer to pay with a credit card, please call our office with credit card information at 385-646-4123 or 385-646-4409. Visa, MC, Amex and Discover are accepted.

#1-5 go to Brooke baobray@graniteschools.org at the district rental office, or you may email rentals@graniteschools.org.

If you desire, you can submit #1 first to check for availability and then work on getting #2-5 submitted prior to the rental time.

Please note: Because Field renters are not using the building (i.e., restrooms, classrooms, locker rooms, etc.) and by their very nature, remain outside on a field of play, they currently are not required to adhere to the Test-to-Play model. But shall adhere to the business guidelines of the COVID-19 Business Manual.

However, if field renters are using the locker rooms, restrooms or any part of the building, they are required to adhere to the Test-to-Play model.

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Welcome to Granite’s Field Rental web page. We have provided a few simple guidelines to help answer many of your questions and assist you in determining your needs and costs.

General Guidelines
Please Note: Even the smallest and least complicated of rentals still typically take a minimum of 7-10 business days to coordinate and approve. As the coordination needed increases, so does the time needed to receive approval. Please submit your requests in a timely manner.

Review ‘Playing Fields’ under ‘Specific Spaces’ on the right side of this page to determine which areas may be rented and the hourly rate for each.
Use the Field Finder Map to determine the location that you are interested in. This shows an aerial view of our schools and the way our green space is divided into fields. Visiting the site in person, during non-school hours, will give you a more accurate feeling for the size and condition of the field.
Once you have identified which field you are interested in, fill out the top portion of the District Rental Form, read and electronically sign both pages, then email the form along with any other correspondence to the district office at rentals@graniteschools.org, or call Brooke 385-646-4409 to check for availability.
- Our high school fields are usually occupied by school athletic teams. Rental requests for a high school location must first go through that school’s rental administrator to check for availability. Look under ‘School Contacts’ on the right side of this page to find out who the rental administrator is.
- Whenever possible, current renters in good standing will have priority at their current location.
The district office will verify availability, add fees and send to administrators for their approval and signatures.
Completed forms will be emailed to the renter, school administration, and the custodian.
Proof of current insurance coverage or a copy of your 501c3 and Payment in full are due to the district office prior to the date of the rental. See payment instructions near the bottom of the District Rental Form or call us at the number below to pay by credit card.

RENTAL POLICY FOR GRANITE SCHOOL DISTRICT FIELDS
Any group or organization using District grounds or outside facilities must adhere to the following standards:

Our fields are typically open March 15 – June 30, closed in July, and open again August 1 – October 15; weather permitting.
Grounds are not to be used in a manner or duration that will damage the grounds.
Consistent, organized play, tournaments, or groups will not be allowed to have unscheduled activities in or on District Property. Rental of a field for games does not authorize free use for practice. Practice times must also be rented.
YOUR RENTAL IS NOT CONFIRMED UNTIL ALL 3 SIGNATURES ARE OBTAINED, PROOF OF CURRENT INSURANCE COVERAGE HAS BEEN PROVIDED, AND PAYMENT HAS BEEN MADE TO THE GRANITE SCHOOL DISTRICT OFFICE.
Payment is required in advance of the date of the rental.
- Make checks payable to Granite School District and submit all payments to:
  Steve Hogan, 2500 S State St C-226, SLC, UT 84115.
- Or pay by Visa, Master Card, Discover or American Express over the phone (385-646-4409).
All groups shall provide responsible adult supervision to adequately monitor facilities. Monitoring is to maintain order and prevent vandalism and destruction of District property and adjoining properties. No unsupervised youth group or organizations will be allowed to use the District facilities. Users must be respectful and considerate to residents and private property bordering school grounds.
Renters are expected to clean up all trash and litter at the end of each event. Failure to do so may result in a fine and/or revocation of the rental by the district.
Any field rental that exceeds 3 hours should provide portable bathrooms. Building restrooms will not be available for public use. (Even if your rental is less than 3 hours, a portable bathroom might become necessary to accommodate the needs of those who use the rental.) The location of the portable bathroom needs to be coordinated with the school principal. The portable bathroom needs to be anchored down, properly maintained and locked when not in use. It needs to be removed within 1 week after the end of the rental.
Renters are asked to routinely move their goals to avoid wear patterns and to use only commercial goals that meet industry safety standards. During the school year, renters are asked to lock their goals to the fence so that they are not a hazard to students during the school day. You are required to vary the location of the locked goals at least every two weeks so that our grounds crew doesn’t have to miss mowing a particular spot more than one week in a row.

Don’t play on fields that are too wet or muddy. If you damage the field by playing on it during poor weather conditions, it may not be available to you for the rest of your season. Please help protect the field and contact the rental office by email or phone if you need to cancel or re-schedule a certain date to help preserve the field. (Notification must be made prior to the rental time, or the same day, to be able to receive credit.) Credit will be applied toward your next field rental.
It is against the law to have or use alcohol, tobacco, or illegal drugs in any form on the school property. Fireworks, firearms, loud music and inappropriate conduct are also prohibited. Renters are responsible for ensuring that all who attend their events comply with the rules.
Parking must be in designated parking areas only. Driving vehicles on playing fields, tracks, sidewalks, or playground asphalt areas is prohibited. (When necessary to load or unload heavy equipment, one vehicle may briefly (no more than 10 minutes) and carefully be used on the field during loading/unloading. No vehicles may remain parked on the field or sidewalks. The renter will be held responsible for any damage to the school property, sprinklers, etc. that is caused by this or any other rental use.
Tampering with, modifying or abusing field watering equipment is expressly prohibited.
Granite Police will be verifying authorization. Renters need to have a written or electronic copy of their confirmed rental form with them every time they use the field.

More information can be found on our website at https://www.graniteschools.org/facilityrentals/field-rentals/

If you have other questions or need assistance you are invited to contact us at 385-646-4409 for Field Rentals, or at 385-646-4123 for any other type of rental and we will be happy to assist you.